Secure photo storage and access
Your child's photos are kept in private systems and delivered through controlled gallery access. They are not placed in publicly searchable photo collections.
Photo privacy & trust
Your child's photos are in good hands.
Children's photos and personal information need strong protection in today's environment. We take practical steps to keep your child's photos and information private, protected, and limited to Picture Day.
Family-owned in San Antonio20+ years IT & security leadershipNever used to train AINever AI-generated people
Private family gallery
Delivered privately to your family
Controlled access. Not publicly searchable.
What you should know first
Privacy is built into the Picture Day process.
Never used to train generative AI
Your child's photographs are not used to train generative AI models, added to public AI datasets, or used to create synthetic versions of your child.
Student data never shared
We do not sell, rent, publish, or share student information with unrelated parties. When a vetted professional system is required to securely store, process, or deliver Picture Day photos, we provide only the minimum information needed for that specific job.
Athlete safety
Safety requirements matched to each role.
SA Picture Day matches training, screening, supervision, and professional-boundary expectations to each role and assignment in youth environments.
Role-based safety standards
The right safeguards for the work being performed.
Rather than presenting one credential as if it applies to every person, we match safety requirements to each Picture Day role and the organization we are serving.
SafeSport® training for applicable roles
SafeSport® training is used where it applies, so the training follows the responsibilities of the assignment rather than being presented as a company-wide certification.
Background screening
Photography team members working in youth environments are screened according to the requirements that apply to their role and assignment.
Professional boundaries
We use visible working environments, clear professional boundaries, and organization-approved Picture Day procedures when working with children and young athletes.
The people assigned to each Picture Day role are expected to meet the training, screening, and safety requirements that apply to the work they perform.
Secure photo delivery
From camera to the correct private gallery.
Our delivery process uses several checks so your child's photographs reach the right family through controlled private access.
We take the photos
Photographs are captured on Picture Day and handled within our professional workflow.
We carefully match photos to the right student
Picture Day information and private visual matching help us group each student’s photographs accurately.
We upload photos to secure private galleries
Each student’s photographs are uploaded to the correct secure, private gallery.
Only approved families receive access
A unique access code or verified email login provides private access, depending on the Picture Day setup.
Our photo delivery process is built to make sure your child's photos are securely matched to the correct private gallery and delivered to the right family. We use multiple checks along the way to reduce mistakes.
Only what Picture Day needs
We use only the information needed to make Picture Day work.
For Picture Day to work well, we only use the information needed to connect your child with the correct photographs and deliver them to the right family. That's it.
Picture Day information
Provided through the approved school, studio, organization, or family registration process.
Your child's name and group
Used to identify your child and place them in the right class or group.
Parent or guardian contact
Used for approved Picture Day communication and gallery access.
Private gallery delivery
The correct photographs are delivered through controlled private access.
Communicating with the right people
We communicate only with the people responsible for Picture Day, including parents, guardians, and relevant school or organization staff. Gallery access is only provided through the approved Picture Day access process. Someone who is not authorized cannot receive access simply by asking. If someone else requests access to their child's gallery, we ask them to contact the school, studio, or organization so access can be approved first. We do not contact students directly.
We do not collect information about your child that Picture Day does not need.
ColorExposureTemporary distractions
Professional finishing
Real photographs, professionally finished—without changing the person.
We use professional editing tools for normal photographic finishing. That can include correcting color or exposure, removing food around the mouth, cleaning up dirt or marker on hands, or removing a small temporary stain or spilled drink mark from clothing.
We do not generate a different child, replace your child's face, invent expressions, or create moments that did not happen.
The editing tools we use are vetted for privacy, and your child's photographs are not permitted to be used to train generative AI models.
Same child. Same photograph. Just professionally finished.
Chosen. Inspected. Verified.
Systems we trust with children's photos.
We review every system and service that stores, processes, or delivers your child's photographs for appropriate privacy and security protections, including relevant certifications and independent assessments such as SOC 2 reports where applicable.
Encrypted storage and protected transmissionControlled authentication and accessSecurity monitoringSecure deletion proceduresRelevant certifications and security assessments
We use the same systems to store and deliver our own daughters' Picture Day photos that we use for customer galleries.
Quick answers for parents
The questions we hear most often.
If your question is not here, reach out directly. We're happy to help.
Will my child's photo be posted publicly or on social media?
Your child's finished portraits are not posted publicly or used on our website, social media, portfolio, or other marketing unless the appropriate permission has been provided. If you prefer that your child not appear in behind-the-scenes footage, just tell us at [email protected] and we will honor it. We film time-lapse and short videos during Picture Day to show what the photography experience looks like. If your child already appears in published content, we will work with you to edit or remove their appearance.
Who can see my child's gallery?
We receive the parent or guardian contact information used for gallery access from the school, studio, or organization running Picture Day. Only the people whose information we receive through that approved Picture Day process can access the gallery. Depending on the setup, access requires a unique access code or verified email login. If someone else asks for access to their child's gallery, we ask them to contact the school, studio, or organization so access can be approved before we provide it.
What information do you need for Picture Day?
Only what we need to identify your child, connect the correct photographs, and deliver the private gallery to the right parent or guardian. This is typically your child's name, class or group, and the parent or guardian contact information needed for gallery access.
How do you make sure the right photos go to the right family?
We connect the first Picture Day photograph to the student information provided for Picture Day, then use private photo matching to double-check the additional photographs we captured. Photo matching has one job: helping us get the right photos to the right family. The matching data stays within the systems used for that Picture Day workflow and is never reused in another context.
Do you use AI to create or alter my child's photos?
We never use AI to generate your child, replace your child's face, invent an expression, or create a moment that did not happen. We edit the photograph we captured. Professional tools may help with normal finishing such as correcting color or exposure, removing food around the mouth, cleaning up dirt or marker on hands, or removing a small temporary stain or spilled drink mark from clothing. The editing tools we use are vetted for privacy, and your child's photographs are not permitted to be used to train generative AI models.
How do you handle athlete safety in youth programs?
We use role-based safety requirements for youth Picture Day assignments. SafeSport® training is used for applicable roles, photography team members are screened according to the requirements of their role and assignment, and our working practices emphasize visible environments, professional boundaries, and organization-approved procedures.
Can I ask you to delete my child's photos?
Yes. Email us at [email protected]. We will respond as soon as we can and delete all of your child's images within 72 hours.
Real People. Real Responsibility.
We are Yelena and Alex, parents, business owners, and the team behind SA Picture Day.
Yelena has spent 20 years photographing families and children. Alex has spent 20 years leading global IT and security operations.
We believe great Picture Day photography and strong privacy should go together. Families should be able to enjoy their child's photos without wondering how those photos or their information are being handled.
We photograph our own daughters, and their photos are stored and delivered using the same systems and process we use for our customers.
Questions? Just reach out.
Want something deleted? Need a privacy answer?
A member of our team usually replies within 1 business day. We complete deletion requests within 72 hours.